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Terminations in University Research Institutes and Centers (URIC)

The business administrator or Center director works with Human Resources Business Partner Karin Schmidt and ORFA Claire Landis, Beth Abbott on any issues associated with the employee’s separation.

Resolving Vacation/Personal Floating Holiday (PFH) Balances

  • Exempt Staff completes the leave accrual usage online (available in Kronos) The supervisor approves amount prior to termination.
  • When Payroll receives the termination form of an exempt employee, it processes a payment for any Vacation/Personal Floating Holiday (PFH) balances if the employee’s final timecard has been approved by his/her manager in Kronos.

Vacation Payouts for Grant-Funded Employees / sponsored projects (funds 6xx, 191, 192,193). The new central Grant Benefit Pool will incur the costs of vacation, PFH, and sick pool payouts which otherwise would have been charged to a sponsored account.
Salary Continuation (severance pay) for a full or partial grant-funded employee will see the proportion of grant funding redirected to the Grant Benefit Pool instead.

  • Non-sponsored accounts are still responsible for any portion of payout or severance that would otherwise be charged to those accounts (proportional to the employee’s position funding distribution)
    – First week vacation is charged to the HR Benefits Pool
    – Remainder of vacation hours and all PFH hours are charged to the non‐sponsored accounts, according to the current funding distribution
  • All processes happen automatically, with no intervention from the department required

Pease refer to the Complete Town Hall Presentation for more detail